Vacancies in Office :

21.The office bearers hold office for the entire session unless they.

a)Belong to final year classes and they will automatically cease to hold their respective office after filling up forms for the university examinations.

b)Cease to be members of the College.

c)Voluntarily resign in writing addressed to the Principal or removed as provided in Rule 22 below.

22.An office bearer who fails in the proper discharge of his duties can be removed by a vote of no confidence passed by two-third of the members of the Union present at an extraordinary meeting called for the purpose.

23.Any office falling vacant will be filled up by holding a by-election. The procedure for the by-election will be the same as for the election held at the beginning of the session.

24.At the end of each session the office bearers shall have to hand over charge to the Adviser.

Ordinary Meetings :

25.In the absence of both the President and the Vice-President from an ordinary meeting the members present will elect a Chairman from among themselves, the Adviser or his deputy taking the chair until the election is over. The Chairman shall assume all the rights and discharge all the duties of the President during the meeting.

26.At the commencement of each ordinary meeting the Secretary shall present the minutes of the last meeting of the Union if any. The minutes after being approved by the members present shall be signed by the President.

27.Every speech shall be relevant to the subject of debate and no personal reflection shall be made in the course of the discussion.

28.No member other than the mover of a motion shall speak more than once in the course of a debate. At the conclusion of the debate the mover may at his option reply to the debate.

29.The President may, if he so desires, take part in the debate. The Vice-President or in the latter’s absence some one else at the Presidents’s request takes the chair while he does so.

Vote of Debate :

30.a) All questions in the debate shall be determined by majority of the votes of the members present.

b)If the votes are equally divided the president will decide it by casting his vote.

Point of Order :

31.The Adviser, his deputy, or any member may call the President’s attention to a point of order even while a member is speaking but no speech shall be made on such a point of order.

32.The President may call any order. If a member disobeys or disregards any order or ruling of the President or the Adviser or his deputy, the President may forth with report his name to the Principal and if necessary, the president may dissolve the meeting.

33.In case not provided for under these rules the Adviser or his deputy shall give a ruling as to the procedure or the principles already laid down and his ruling shall be final.

Extra Ordinary Meeting :

34.An extraordinary meeting of the union may be convened.

a)at the principal’s discretion.

b)on a written requisition addressed to the principal signed by not less than one hundred members of the union, and

c)on the request of the President to the Principal

35.The Principal or his nominee shall preside at any extra ordinary meeting.

Amendment to Rules :

36.a) Amendment to any of these rules shall be considered only in the annual meeting of the Union.

b)No amendment will be considered if it is not duly proposed and seconded and of which a week’s clear notice has not been received.

37.No amendment to any of these rules will be in force before the next session i.e., if an amendment is passed in 2014-15 it will be in force in 2015-16.

38.The Principal shall be the final authority in all matters relating to the Union. He reserves the right to alter amend or abrogate any of the rules mentioned above.

The Dramatic Society

1.There shall be a Dramatic Society in the College called ‘The N.C.(Auto) College Dramatic Society’.

2.All the students of the college shall be members of the society.

3.Every student pays an annual subscription of Rs.10/-to the Society’s Accounts.

4.Functions of the Society shall be –

a)to stage dramas, arrange for variety entertainments and musical performances in order to explore the histrionic talent of the students.

b)to popularise music, dance and drama.

c)to invite eminent musicians & arrange for musical performance, and

d)to arrange for music competitions among the students.

5.a) There shall be an Executive Committee to manage the affairs of the Society.

b)The Executive Committee shall consist of the following

i)The President – Principal (ex-officio)

ii)The Vice-President to be nominated from the members of the Teaching Staff.

iii)A Secretary and an Assistant-Secretary to be elected by all the members from among themselves.

iv)One representative from each class of the college to be elected by all the students of the class concerned.

v)One representative of the woman students to be nominated by the Principal if he thinks that such representation is necessary and at the same time they are not adequately represented in the Executive Committee.

6.Four members shall constitute the quorum of an ordinary meeting of the Executive Committee.
a)At the beginning of each session there shall be elections to the different offices.
b)The Principal shall determine the date and manner of election and he shall be final authority in all matters regarding elections.

7. After elections are over there shall be a general meeting of all the members of the society in which charges shall be made over to the newly elected office bearers. At the end of each session the office bearers shall have to hand over charges to the Vice-President.
a) The vice-president shall be in charge of the accounts of the society.
b) At the of end each session the Secretary and the Assistant Secretary shall have to hand over charges to the Vice-President.
8. The Secretary shall :
a) Convene all ordinary meetings of the Executive Committee in consultation with the Vice-President.
b) Keep minutes of the society.
9. The Assistant Secretary shall act as secretary and carry out all his duties in the absence of the Secretary.
10. The Secretary and the Assistant Secretary shall not ordinarily be given any part in the drama.
11. Any office bearer of the society may be removed from office if he fails to discharge his duties properly.
(i) By the Principal or (ii) by a vote of no-confidence passed by not less than two thirds of the members of the Executive Committee present and voting in a meeting of the society specially called for the purpose. Such a meeting is to be convened by the principal on a written request signed by not less than one hundred members of the society.
12. The Principal reserves to himself the right to alter, amend or abrogate any of the rules mentioned above.
The Athletic Association :
1.There shall be an Athletic Association for the College called” The N.C.(Auto.) College Athletic Association.”
2.All the members of the staff and the students shall be members of the Association and every student shall contribute Rs. 15/- per annum to the fund of the Association.
3.The main object of the Association shall be to promote games and athletics among the students.
4.Members of the staff, if invited by the Captain may participate in any organised outdoor games conducted by the Association.
5.a) There shall be an Executive Council for the general management of the Association and preparation of the budget.
b)The Executive Council shall consist of the following members :
(i)President – Principal (ex-officio)
(ii)Vice-President – A member of the teaching staff nominated by the Principal.
(iii)A woman teacher shall be nominated by the Principal to remain in charge of games for women students if necessary.
(iv)The Physical Education Teacher.
(v) A Secretary and Assistant Secretary to be elected by the members of the Society from among themselves.
(vi)One representative from each class of the College to be elected by the students of the class concerned.
(vii)One representative of woman students to be nominated by the Principal if deemed necessary.

(viii)The Captains of football, hockey, volley ball or such other organised outdoor games as might exist in the college.
b) Seven members shall constitute the quorum for an ordinary meeting of the Executive Council.
6. a) At the beginning of each session there shall be an election to the different offices.
b) The Principal shall determine the date, time and manner of election and he shall be final authority in all matters regarding elections.
7. After elections are over there shall be a general meeting of all the members of the association in which the newly elected office bearers shall take over charge from the Vice-President.
a) At the of end each session the office bearers shall hand over charge to the Vice-President.
8. a) A Captain and a Vice-Captain shall be chosen for each of the organised outdoor game of the college by the Executive Council.
b) Neither the Secretary nor the Assistant Secretary can be elected as a captain or Vice-Captain.
c) As far as practicable the Captain and the Vice-Captain shall be chosen from among students who have distinguished themselves in such games.
9. The Assistant Secretary shall act as Secretary in his absence.
a) The Captain shall select the players in consultation with the Secretary and the P.E.T. for friendly matches subject to the approval of the vice-president.
b) In the absence of the captain the Vice-Captain shall carry out all the duties of the Captain.

10. The Physical Education Teacher shall –
(a) copy the invoices in the stock book.
(b) keep an account of the sports goods.
(c) look after the playground, and
(d) do such other work as are assigned to him by the Vice-President.
11. a) The Secretary, the Assistant Secretary, the Captain and the Vice-Captains may be removed from their offices by the Principal if they fail to discharge their duties properly.
b) A Captain shall automatically cease to be a captain if he absents himself from the field continuously for fifteen days.
c) The Secretary and the Assistant Secretary may be removed from their offices by a vote of no confidence
passed and voting in a General Body Meeting of the Association. Such a meeting can be convened by the Principal on a written request signed by not less than 100 members of the Association.
12. The Principal reserves to himself the right to alter, amend or abrogate any of the rules mentioned above.

Common Room
The College provides Common Room facilities to the students. Two teachers nominated by the Principal shall supervise the arrangements. Two Secretaries, one elected from among the man students and the other from the woman students are in charge of their respective common rooms. They will arrange games assisted by the P.E.T. and the class representatives. Indoor game competitions are open to all the students.

The Day Scholars’ Association
1.The function of the association will be
a)to promote goodwill, fellow-feeling and mutual understanding among all the day-scholars and to create
a healthy educational atmosphere for the well being and good reputation of the college.
b)to organise annual gatherings, and
c)to organise annual competitions.
2.All the day scholars of the college will be the members of the Association by paying an annual fee of two rupees each which will be realised along with the college fees in the month of July.
3.The Secretary, the Assistant Secretary and one representative from each class are to be elected from among the day scholars of the college.
4.The principal of the college shall be the president and a member of the teaching staff nominated by the principal will act as vice-president who will preside at all the meetings of the Association and advise the secretary for the smooth conduct of all the functions of the association in consultation with the principal who is the final authority in all matters relating to the association. At the end of each session the office bearers shall have to hand over charge to the vice-president.
5.All monetary transactions shall be made by the vice-president.
6.There shall be an annual general meeting which will be addressed by an eminent person. The annual general meeting will be presided by the principal or his nominee.
7.The meeting of the association shall be open to all the students. The members of the teaching staff will be invited as visitors and can take part in the discussion.

The Social Service Guild
1.The aims and objects of the Social Service Guild are:
a)To render Social Service of any nature such as to attempt removal of illiteracy, the prevention of epidemic diseases in town or suburban areas, to form volunteer corps in fairs and at the time of flood and other natural calamities, to render help to the destitute.
b)To provide financial aid to poor and deserving students of the college.
c)To arrange lectures by eminent persons for the benefit of the student community.
2.Each student of the college shall contribute an annual subscription of two rupees which will be realised along with the college fees in the month of July every year.
3.The principal as the Ex-officio president shall control the funds and shall be the final authority in the functions of the Guild.
4.A teacher nominated by the principal shall be the vice-president. He may be assisted by an associate who will render him all possible help and act as vice-president in his absence.
5.A Secretary, an Assistant Secretary and two representatives from each class are to be elected at the beginning of every session.
6.At the end of each session, the office bearers shall have to hand over charge to the vice-president.
7.The Secretary in due consultation with the vice-president shall (i) invite applications from the students for aid and from S.S.G. (fund) (ii) convene, if necessary, a meeting for the purpose, (iii) attempt to collect subscriptions or donations from the charitable public to better the financial position of the Guild. The Assistant Secretary shall assist the Secretary in performing the duties or shall assume all responsibilities during the absence of the secretary.
8.The principal reserves the right to alter or amend the constitution.

The Students’ Aid Fund
1.There shall be a Students’ Aid Fund in N.C.(Auto) College, Jajpur on the lines suggested by the U.G.C. The name of the fund shall be “The Students’ Aid Fund, N.C.(Auto) College, Jajpur.”
2.The rules framed by the U.G.C. in this connection shall be adhered to by the committee for management of the Students’ Aid Fund.
3.The object of this fund is to render financial assistance to the poor students of the college, meet their tuition fees or similar other expenses such as purchase of books etc.
4.Each student of the college shall contribute to the fund a sum of Rs. 2/- only in a year at the time of admission to the college at the beginning of the session. The amount so collected will be supplemented by and equivalent amount expected to be paid by the U.G.C.
5.There shall be a managing body of the fund which shall be in the hands of the Principal of the college.
6.There shall be a managing body of the fund consisting of the following office bearers.
(a)Principal of the College – Ex-officio Chairman.
(b)Vice-President, Social Service Guild – Member
(c)Superintendent of the hostel attached to the college – Member.
(d)President of the college Union – Student Member.
(e) Secretary of the Social Service Guild – Student Member
7.Application from students for aid from the fund will be invited by the principal as ex-officio Chairman of the managing body of the fund.
8.The award of aid from the fund will be decided by the managing body of the fund.
9.The Chairman of the fund and the Managing body of the fund shall remain the final authority in all matters relating to the award and administration of the fund.
10.At the end of every year a statement of account of the fund shall be submitted to the U.G.C. through the Utkal University.

Subject Societies
a)All the students of the college offering Science/ Commerce subjects shall be the members of the Science/Commerce Society respectively.
b)All the students of the college offering any compulsory and optional subjects other than science subjects shall be the members of the respective subject society.

Objective :
The main objectives of the subject societies shall be to organise debates, paper reading, appropriate activities relating to their respective subject so as to inculcate a sense of independent thinking in the students.
Executive Committee :
There shall be an Executive Committee for each subject society consisting of the following :
(a) President – Principal (Ex-officio)
(b) Vice-President
(i) In case of Science Society, the senior most teacher of the science faculty.
(ii)In case of other subject societies, the senior most teacher of the respective department.
c)Other teachers of the subject concerned shall be ex-officio members of their respective subject societies.
Secretary :
To be elected by members of the respective subject
societies from among the P.G. or 3rd year Honours students concerned. But in case of Science/Commerce Society any student of 3rd year Science/Commerce can contest for the post.
Joint Secretary :
To be elected by the members of the respective subject societies from among the concerned +3 2nd year honours students concerned. But in case of Science/Commerce society any student of First/ SecondYear Science/Commerce can contest for the post.Commerce is subject
Class Representative :
To be elected by members of the class concerned, one from each class (Commerce, Science and Humanities separately.)
Meeting of the Executive Committee :
The secretaries of the respective subject societies in consultation with their respective Vice-Presidents shall convene a meeting of the executive committee giving three days notice to prepare the annual budget and programme.

All the expenditure shall be approved by the executive committee.
Election :
The election of the office bearers to different offices will be held in the manner the President deems fit
and convenient.
Monetary Transaction :
All the monetary transactions shall be made through respective Vice-Presidents.
The decisions of the President shall be final in all matters of societies relating to the subjects.